OneDrive Known Folder Move – AKA Autosave – is a relatively new feature of Microsoft’s file hosting service but one that could make your work day a whole lot easier.
This nifty tool allows you to automatically sync desktop files to the cloud, with little-to-no disruption to your team’s productivity.
Most of us know the advantages of the cloud by now…
When your files are stored on OneDrive you benefit from being able to access them on any connected device, as well as having a protected version of that data stored on a Microsoft server.
If someone loses their laptop, all synced files are safe. If hardware fails or is damaged, your synced files are safe. When you wish to upgrade your machine, all of your documents are waiting in the cloud ready to access on the new computer from day one.
However, whilst we all know that it’s good to sync and store files to the cloud, the task is a bit like flossing your teeth; many of us forget when we’re going about our day-to-day business.
The default setting for most Windows machines is to dump files to the Documents or Desktop folders. So, before OneDrive Autosave, we had to manually import them, which is a bit of a faff.
Once configured, Autosave syncs your Known Folders to OneDrive automatically, without any input from you, so you can go about your day, saving files without worrying if they’re synced in the cloud.
Note: ‘Known Folders’ include Documents, Desktop and Photos, but doesn’t include Downloads.
So how can you set this up?
This feature is not enabled by default and is currently supported for eligible OneDrive For Business users.
If this is you – great! You can switch on Autosave via your OneDrive settings.
Meanwhile, if you have a larger office, your IT admin will be able to enable Autosave across your whole organisation. This will prompt users to auto-sync files the next time they log in.
Don’t confuse syncing to the cloud with backups.
Whilst syncing your files automatically with Autosave gives you some form of protection against data loss, you should never fully rely on it as it isn’t the same as backups.
OneDrive should always be used in tandem with additional backup methods.
For instance, one we like to use is Spanning Backups. Hosted in AWS, you can backup all of the above vendors and set up an offsite copy. It’s also a great choice as it stores multiple copies of the files.
Want to read about how to set up and maintain backups, please check out a previous blog of ours here.
So, are you going to try this new tool from Microsoft? If you need any more advice on setting it up or even getting Office 365 For Business, please don’t hesitate to get in touch – we’d be happy to advise.