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business productivity Archives | Just Gilbey Ltd

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5 Tips For Successfully Working Remotely

By | blog, Productivity | No Comments

Working remotely from home is on the rise, with flexi-time rising by 12.35% between 2012 and 2016.

In fact, an estimated half of the UK workforce will work remotely by 2020.

Working away from the office can boost productivity, allowing your team to fit their schedule around family and home life. But, there are risks to consider for your business, especially if you jump into remote working blindfolded.

We’re here to give you some starting points to help your team stay secure and productive.

Strengthen your security when working remotely.

Invest in security.

Antivirus, firewalls and backups – even if no one in your team works remotely, you should have quality software to protect your data and applications.

Moreover, it’s essential to push cybersecurity to the forefront of your employees’ and colleagues’ minds. Humans are often the weakest link in the cybersecurity chain and can easily undo any hard work put in by security software and systems.

Raise awareness about cybersecurity. Stop sharing passwords, think before you click on a link in an email and think twice before you hook up to the dodgy free Wi-Fi in your local coffee shop.

Keep your software up to date.

Viruses and ransomware are becoming smarter by the day, with new versions of the malicious software being released all the time.

Your antivirus and security software is only as reliable as its last update. Keep on top of updates and make sure you have the latest release installed so it can battle the most advanced threats.

Set up a VPN.

If your remote workers wish to work on-the-go, you need to consider investing in a Virtual Private Network (VPN).

This creates a secure tunnel between the user and the internet, preventing prying eyes from (notoriously unsecure) public Wi-Fi hotspots peeping in on your connection and data.

Read our blog on how to use public Wi-Fi safely.

Increase productivity when working remotely.

Manage your projects seamlessly.

It’s challenging to stay on the same page when you’re not all in the same office. But, with advancements in software, it is possible to keep everyone on track when they’re scattered around the world.

One simple way to keep on track with deadlines, meetings and dates is to put them in a shared calendar on Outlook or Google Calendar. Meanwhile, project management tools like Trello, Asana and Monday are brilliant for assigning tasks and moving projects forward, quickly.

Communicate and collaborate.

Again, it can be challenging to get everyone in the same room when you have a team of remote workers.

Instant messaging tools Microsoft Teams and Slack are built for businesses like yours. What previously would have been a quick (potentially unnecessary) meeting or long-winded email thread, can now be a five-minute group chat.

However, when you do need a face-to-face discussion, video conferencing software like Zoom and Skype connect people from all over the globe. All you need is an internet connection.


Thinking of remote working, but not sure where to begin? We can help you and your team get off to a great start, give us a call today.

A productive team high-five

3 Ways To Improve Business Productivity

By | blog, IT Solutions, IT Tips

A key focus for a lot of our clients is boosting office productivity.

This blog is a snapshot of some of the projects we’ve completed to increase efficiency with various organisations. Regardless of the size of your business, these solutions will help your team to collaborate, communicate and get more done.

Embracing Office 365.

Several companies we work with have now adopted Office 365, a subscription-based service that encompasses email with a suite of the latest Microsoft applications.

Both startups and established firms have made the leap and enjoyed more consistent and guaranteed access to their mailboxes. Larger firms have had to move away from their own on-premise Microsoft Exchange servers to the cloud solution.

On top of this, they have cut down expenditure as the cost for Office applications and reliable email hosting is now combined.

Adopting SharePoint Online.

Many of our clients already have a clear vision and direction.

For example, some of the words and phrases that crop up when we speak with businesses about their requirements include:

  • More collaboration.
  • Access from anywhere.
  • Improved security.
  • Version control.

If this sounds like you, SharePoint Online is a great solution for your company.

The teams at these businesses now have instant access to the latest edited version of documents and can work on them in and outside of the office. This removes the need for re-sending documents and reduces the risk of the wrong information being circulated. The move to SharePoint improves productivity across the board as it enhances collaboration capabilities.

Additionally, everything is stored in one place and can be updated from anywhere by anyone with the right permissions.

Refining backup strategies.

We’ve already dedicated a whole blog post on common backup mistakes, but getting your backup and disaster recovery strategy right can seriously save you time and money as a startup and large corporation.

In our experience, clients are often under the impression that their data is safe and regularly backed up.

But, who is checking and what if your backup fails? Will you know about it?

After taking a closer look, we found that several of our clients’ backups weren’t as effective as they first thought.

For example, some common problems include:

  • No backups at all.
  • Backups not monitored.
  •  The wrong data being backed up.
  • Data backed up to inappropriate areas and devices.

We looked at what applications can be used to provide a productive, cost-effective and secure solution to successfully back up their business. By doing this, you can decrease the risk of business downtime, avoid hefty costs caused by data loss and protect your organisation’s reputation.

Discover how your team can become more productive and effective by contacting us today.